When you are planning ahead to be absent for a class, submit the following information by e-mail to the instructor at least one full day in advance of the class:

• Make the subject of e-mail: PHYS213A Excused Absence Request
• Your full name
• Your preferred e-mail address
• The full class designation and section letter, e.g., PHYS213A
• The date(s) you plan to be absent from class
• The reason you plan to be absent from the class

Please make sure that the subject line is exact , since an e-mail processing program will draw such requests to the instructor’s attention immediately. If you use the link to send the e-mail, it will automatically have the correct subject line.

Please note that you may plan to be absent for recreational purpose, but that is not a valid reason for an excused absence. Remember that you have two unexcused absences for such purposes.

Upon receipt of the Excused Absence Request by the instructor, a reply e-mail will be sent automatically. This e-mail shows that the request was received; it does not constitute a granting of the request. Once the instructor has reviewed the request, an Excused Absence Receipt will be sent by e-mail. You must keep this receipt for one year. Finally, the student must then reply to the Excused Absence Receipt in order for the excused absence to be properly logged. Should a clerical error occur and the excuse not be recorded, the receipt is needed. Without the receipt, a disputed absence will be considered unexcused.

To make up work, the student must secure a mutually convenient appointment time with the instructor (See “Making an Appointment” above) and inform the instructor which work he/she wishes to make up. Such appointments must be made in a timely manner. Repeated failure to appear at such appointments or to make alternative arrangements in a timely manner may result in a zero grade for the missed work.